Background Information
Career Options Africa, is a HR Consultancy firm specialized in Recruitment, HR outsourcing and
Immigration support within the East African Region with offices in Kenya, Uganda, Tanzania, Rwanda and
now Democratic Republic of Congo and Burundi.
In order to enhance our operations, COA seeks to fill the above position with a suitably qualified and
competent Administrative Assistant with experience working in a busy business environment.
The Job
To provide support to our team, assist in daily office needs and manage the company’s general
administrative activities. The Administrative Assistant will be trusted with various in office and out of
office duties including handling incoming and outgoing communication.
MAIN TASKS AND RESPONSIBILITIES;

1. Day to day coordination of office activities including meetings, appointments, scheduled team
   activities etc.
2. Managing the director’s diary.
3. Preparing basic reports
4. Managing office petty cash.
5. Carrying out vendor selection
6. Processing supplier payments and staff reimbursement.
7. Maintaining schedule of payments.
8. Supporting HR team in recruitment, record management, and payroll inputs.
   QUALIFICATIONS
   The job holder should have the following qualifications:
9. Bachelor’s Degree in Business Administration or any related field
10. Two years’ experience as an Administrative Assistant or Office Admin Assistant
11. Knowledge of office management systems and procedures
12. Working knowledge of office equipment, like printers
13. Proficiency in MS Office

THE RIGHT PERSON FOR THE JOB
The ideal candidate should possess the following skills and competencies.

1. Excellent time management skills and the ability to prioritize work
2. Excellent written and oral communication skills;
3. Excellent word processing and IT skills;
4. Ability to work under pressure and to meet tight deadlines;
5. Excellent organizational and time management skills
6. Excellent interpersonal skills;
7. A very high level of professionalism, integrity, attention to detail and organization are essential
   for the role
   WHAT WE ARE OFFERING THE RIGHT PERSON
   We are offering a starting salary of Ksh 30,000 for the successful candidate.
   HOW TO APPLY
   Visit www.careeroptionsafricagroup.com and www.hreastafrica.com for more details on this position.
   Send CV only to recruitment@careeroptionsafrica.co.ke by 25th October 2021 subject heading, as
   ADMINISTRATIVE ASSISTANT. However, applications will be reviewed as they are received, and
   qualified candidates called for interview as soon as their CVs are received. Kindly indicate current, last or
   expected salary in the CV.
   Candidates who do not hear from us by this date should consider their applications unsuccessful.