Assistant FAO Representative (Administration)
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Job Description
Job Posting: 24/Mar/2025
Organizational Unit: FRUGA
Job Type: Staff position
Type of Requisition: NPO (National Professional Officer)
Grade Level: N-2
Primary Location: Uganda-Kampala
Duration: Fixed-term: two years with possibility of extension
Post Number: 1075276
CCOG Code: 1A12
IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device
The length of appointment for internal FAO candidates will be established in accordance with applicable policies pertaining to the extension of appointments
• FAO is committed to achieving workforce diversity in terms of gender and nationality
• People with disabilities are protected from any type of discrimination during any stage of employment, including the recruitment phase
• All applications will be treated with the strictest confidentiality
• The incumbent may be re-assigned to different activities and/or duty stations depending on the evolving needs of the Organization
The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for better production, better nutrition, a better environment, and a better life, leaving no one behind.
Organizational Setting
The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for better production, better nutrition, a better environment, and a better life, leaving no one behind.
FAO's commitment to environmental sustainability is integral to our strategic objectives and operations.
The main aim of the FAO Country Offices, which are headed by an FAO Representative, is to assist governments to develop policies, programmes and projects to achieve food security and to reduce hunger and malnutrition, to help develop the agricultural, fisheries and forestry sectors, and to use their environmental and natural resources in a sustainable manner.
The position is located in FAO Representation in Kampala, Uganda.
Reporting Lines
The Assistant FAO Representative (Administration) reports to the FAO Representative.
Technical Focus
Programme administration and financial management, including accounting and personnel administration.
Key Results
Effective and efficient provision of administrative support to the programme and project activities of the FAO Representation.
Job Industry
Job Salary Currency
Job Salary Fixed
NoKey Deliverables
- Plans, organizes and coordinates the office's administrative services.
- Provides administrative support in the implementation of FAO collaborative programmes and ensures periodic monitoring of their implementation.
- Plans and implements procedures, norms and systems in compliance with existing policies, for a full range of administration-related processes.
- Manages and supervises the administrative team.
- Reviews and analyses data from a wide variety of sources, including FAO's corporate systems and database.
- Prepares reports, financial and budgetary estimates for projects; plans and organizes the application, control and accounting of approved budgetary allocations by projects and programmes; prepares special reports for budget preparation, audits and other requests.
- Reviews accounts, processes payments in accordance with established rules and liaises with local banks and financial institutions.
- Oversees the financial and administrative correspondence and filing system of the office.
- Monitors the receipt of Government contributions and ensures that all procurement and custom clearances for programmes, projects and the office are properly requested and obtained; ensures the compliance with the Organization's security guidelines (Minimum Operational Security Standards - MOSS).
Essential Qualities
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• National of the country of assignment. • Advanced university degree in a field related to business or public administration. • Three years of relevant experience in office management, administration, accounting and/or audit, budget or finance. • Working knowledge (proficiency - level C) of English. Competencies • Results Focus • Teamwork • Communication • Building effective relationships • Knowledge Sharing and Continuous Improvement Technical/Functional Skills • Work experience in more than one location or area of work, particularly in field positions, is desirable. • Extent and relevance of experience in the field of office management and administration including supervisory experience. • Extent of knowledge of UN or standard operational rules and procedures and project/programme administrative management procedures. • Extent of knowledge of FAO's corporate systems and database, or knowledge of other accounting or financial modules or applications relevant to accounting procedures or project budget management would be considered an asset. • Demonstrated analytical and judgment skills and ability to apply rules and regulations in the subject field.
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