Job Description
acancy Announcement – Garage & Fleet Coordinator
NB: Before applying, please make sure that you have read the requirements for the position and that you qualify. Applications from non-qualifying applicants will be discarded for this position.
| Organization | AMAZI WATER |
| Position Title | Garage & Fleet Coordinator |
| Reporting To | Logistics Manager |
| Duty Station | Bujumbura, Burundi |
| Starting Date | As soon as possible |
ABOUT US:
Amazi Water is a Christ-centered INGO, implementing water projects in Burundi to provide sustainable access to clean water in every community. To learn more about our work, visit our website here https://amaziwater.org/.
ABOUT THE ROLE
The Garage & Fleet Coordinator is responsible for overseeing all operations of the AW In-House Garage, ensuring efficient repairs and maintenance of the vehicle fleet, adherence to safety protocols, proper handling of spare parts, and maintaining comprehensive documentation. Acting as a key link between drivers, the garage team, and the logistics department, the Coordinator ensures reliable, safe, and efficient fleet operations.
Job Industry
Job Salary Currency
Job Salary Fixed
NoKey Deliverables
1. Fleet Operations Management
- Supervise repairs, maintenance, and inspections for all vehicles in the fleet.
- Monitor in-house and outsourced repair activities.
- Conduct joint inspections with the Driver Coordinator to ensure the quality of outsourced repairs.
- Ensure that pre-service, post-service, and follow-up inspections are conducted in line with SOPs.
2. Garage Operations Management
- Supervise all vehicle repairs, maintenance, and inspections within the in-house garage.
- Ensure timely and accurate completion of work orders, including the assignment and oversight of tasks to mechanical team members.
- Conduct pre-service and post-service inspections to maintain vehicle serviceability.
- Collaborate with the Driver Coordinator to monitor outsourced repairs, ensuring quality and resolving discrepancies with the Logistics Manager.
3. Spare Parts and Inventory Management
- Make spare parts requisitions and oversee their release, usage, and return.
- Maintain accurate inventory records, including monthly and weekly checks, and submit reports to the Logistics Manager.
- Supervise the engraving and traceability of received spare parts.
- Conduct periodic and ad hoc audits to ensure accountability and documentation.
4. Documentation and Reporting
- Ensure all work orders, inspection reports, and inventory records are properly documented and archived (digitally and physically).
- Submit regular and ad hoc reports on garage operations, inventory status, and vehicle serviceability.
- Maintain audit logs to ensure compliance with standard operating procedures.
- Maintain accurate documentation of vehicle repairs, maintenance activities, and spare parts usage.
5. Communication and Coordination
- Act as a liaison between the logistics team, drivers, and garage personnel to ensure smooth operations.
- Provide updates to the Logistics Manager regarding fleet performance, maintenance schedules, and operational challenges.
- Support drivers in understanding their responsibilities related to vehicle handling and reporting issues promptly.
6. Team Leadership and Training
- Supervise and provide guidance to the garage team, fostering a culture of safety, accountability, and efficiency.
- Conduct and participate in periodic training sessions on materials handling, equipment use, and safety protocols.
- Collaborate with the Logistics Manager to address team performance and process improvements.
7. Safety and Quality Assurance
- Ensure compliance with all safety protocols, including proper signage and safe handling of materials and equipment.
- Verify that all replaced parts are sourced from organizational stock.
- Monitor adherence to internal policies and national road laws during vehicle servicing.
Essential Qualities
| Essential Qualities |
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REQUIRED SKILLS
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